Becoming an IT Vendor:
The City of Ogden makes every effort to encourage competition and to include interested Vendors in the purchasing process for the purchase of supplies, equipment and services. Significant preferences are given to vendors within the municipal limits of Ogden City. Preference is given to Vendors holding Utah-WSCA statewide contract status.
For further information about the City?s purchasing procedures, contact the Purchasing Section of the Fiscal Operations Division by mailing inquiries together with company information and a brief description of your product/service offering (line card) to: Ogden City Purchasing, 2549 Washington Blvd. Suite 510, Ogden, UT 84401 (801) 629-8740 Or carolr@ci.ogden.ut.us
The Information Technology Division encourages information regarding IT products, equipment, and services which would assist the City in the effective use of technology to improve citizen service and reduce costs. Vendors may contact the IT Division directly by telephone at 801.629.8720
Vendors and IT Project Management:
The IT Division has defined a formal project management philosophy and process which is designed to ensure success of IT deployment within Ogden City Corp. It is important that potential vendors understand our process and participate appropriately. All significant IT projects follow a defined lifecycle process:
Planning Phase
When undertaking a project the IT Division begins with a planning phase, which results in the creation of a ?Project Requirements Document?. Our PRD process and template allows the project stakeholders to clearly identify, specify, and document: the business problem(s) to be addressed; project context, scope, objectives, desired outcome, budgetary and functional requirements, timelines, etc?. During the PRD process review and comment are welcomed from potential vendors. The PRD forms the basis of a project plan, potential RFI/RFP documents and is reference document for all future phases of the project lifecycle. All PRDs are peer reviewed at the 0%, 50% and 90% completion stages.
Acquisition Phase
Once the PRD process is complete and budgetary funding is identified the project moves to the acquisition phase. In this phase the project manager works with City Purchasing and other relevant organizations to selecting vendors, negotiating contracts, and procure the required goods and services for the project in compliance with City policies and procedures governing purchasing. Qualified vendors are encouraged to respond to RFP/RFI/REQ and participate in the City?s purchasing process.
Implementation Phase
Projects are implemented under the direction of the project manager who services as the single point of vendor contact. Vendors need to be aware of the City?s strict policies relating to change orders. Change orders are stringently controlled and are approved only under exceptional circumstances.
Project Closeout Post-Implementation Evaluation Phase
All IT projects are subjected to post implementation evaluating to determine the level of success for the IT project as defined in the original PRD process. After an IT project is completed, the IT system transitions into an operational phase for on-going maintenance. Should the system require significant upgrade or require retirement a new project to achieve these ends is initiated.
Vendors actively participating in the project implementation are expected to fully participate in the evaluation process as part of the vendor?s responsibilities in the project close-out.
